EYFS: 3.65, 3.66

At Lemongrove Nursery we offer all the children a range of local outings, walks and visits off the premises. We believe that planned outings and visits complement and enhance the learning opportunities inside the nursery environment and extend children’s experiences.  Therefore, we always seek parents’ permission for children to be included in such outings.


Visits and outings are carefully planned using the following guidelines, whatever the length or destination of the visit:

  • A pre-visit checklist, full risk assessment and outings plan will always be carried out by a senior member of staff and the Lead Practitioner for the outing, before the event. This is to assess the risks or hazards which may arise for the children, and identify steps to be taken to remove, minimise and manage those risks and hazards.
  • We will endeavour to visit the venue prior to the visit. This will ensure that the chosen venue is appropriate for the age, stage and development of the children.
  • Written permission will always be obtained from parents before taking children on trips.
  • We provide appropriate staffing levels for outings dependent on an assessment of the safety and the individual needs of the children. 
  • A Lead Practitioner will be appointed for the outing, this will be a member of staff qualified to Level 3 or equivalent. This person will be responsible for head counts and delegating tasks to other team members whilst on the trip. To liaise with the Childcare Manager if appropriate (see lost child policy).
  • At least one member of staff on the outing will hold a valid and current paediatric first aid certificate and this will be increased where risk assessment if proposed activity deems it necessary.
  • A fully stocked first aid box will always be taken on all outings along with any special medication or equipment required, for example epipen or inhaler.
  • A fully charged nursery mobile phone will be taken on all outings. This is for means of emergency contact with the nursery. The mobile phone number will be recorded on the outings register. It will be the responsibility of the Lead Practitioner to ensure the phone is fully charged and has credit prior to the outing.
  • A completed outings register together with any medical and allergy details relevant to the children and staff will be taken on the outing. It will be the responsibility of the Lead Practitioner to gather this information prior to the outing and then to keep it safe.
  • Regular head counts will be carried out throughout the outing. Timings of head counts will be discussed in full with the Childcare Manager prior to the outing.
  • All staff will be easily recognisable by other members of the group; they will wear the nursery uniform and high visibility vests/jackets.
  • Children will be easily identified by staff when on a trip by use of a sticker system. The nursery name, number and mobile number will be displayed.
  • In the event of an accident, staff will assess the situation. If required, the group will return to nursery immediately and parents will be contacted to collect their child. In the event of a serious accident an ambulance will be called at the scene, as well as parents being contacted. One member of staff will accompany the child to the hospital, and the rest of the group will return to the nursery.

Risk assessment/outings plan

The full risk assessment and outing plan will be displayed for parents to see before giving consent. This plan will include details of:

  • The name of the designated person in charge for the outing – known as the leader Practitioner
  • The name of the place where the outing will take place
  • The estimated time of departure and arrival
  • The number of children, age range of children, the ratio of staff to children
  • The equipment needed for the trip, i.e. first aid kit, mobile phone, coats, safety reins, pushchairs, rucksack, packed lunch etc.
  • Method of transportation and travel arrangements (including the route)
  • Financial arrangement
  • Emergency procedures
  • The name of the designated first aider and the first aid provision for the outing
  • Links to the learning intentions

Use of vehicles for outings

  • Parents will be informed well in advance of any visits or outings involving the use of transportation. This includes public transport for example buses.
  • The arrangements for transporting children will always be carefully planned and where necessary additional people will be recruited to ensure the safety of the children. This is particularly important where children with disabilities are concerned.
  • On occasion the nursery may hire a mini bus or coach for an outing further afield, for example to Christmas Tree Farm or to a museum. When planning an outing using hired vehicles, records of vehicles and drivers including licenses, MOT certificates and business use insurance are checked. 

If a vehicle is used for outings the following procedures will be followed:

  • Ensure seat belts, child seats and booster seats are used
  • Ensure the maximum seating is not exceeded
  • All children will be accompanied by a member of staff at all times and that no child will be left in a vehicle unattended
  • Extra care will be taken when getting into or out of a vehicle
  • The vehicle will be equipped with a fire extinguisher and emergency kit containing warning triangle, torch, blankets, wheel changing equipment etc.
  • Drivers of vehicles are adequately insured
  • Any mini buses/coaches are fitted with 3-point seat belts
  • When we use a mini bus, we check that the driver is over 21 years of age and holds a Passenger Carrying Vehicle (PCV) driving licence. This entitles the driver to transport up to 16 passengers

Lost children

In the event of a child being lost, the Lost Child Procedure will be followed. Any incidents or accidents will be recorded in writing and Ofsted will be contacted and informed of any incidents by the Childcare Manager.

Parents and volunteers

There may be opportunities for parents to assist on outings. The Childcare Manager will speak to parents prior to the outing regarding health and safety and code of conduct.

In the event of an emergency (including a terrorist attack)

In the event of an emergency whilst out on a visit, we encourage staff to find a safe haven and remain there until the danger passes. Each outing will have a detailed risk assessment, which covers all these risks and is planned ahead. This could cover other issues such as extreme weather, emergency (such as an ill or injured child) etc.

This policy was adopted onSigned on behalf of the nurseryDate for review
13th May 2019
1st April 2020